The investigations performed have been indicating that document printing and copying cost is creating one of the most important expense items of the institutions. But it is seen that very little number of institutions have been monitoring documentation costs or they do not have much ideas about the total cost of ownership of the products they use or purchase. It is not possible for the institutions to reduce the cost of documentation or to keep them under control without having the total cost of ownership information including the entire cost of products directly (seen) or indirectly (not seen).

* Hardware
The first purchasing cost of the product and the additional investment cost to be made to develop the product later. (Memory increasing, hard disc inserting, network card inserting etc.)

* Software
The relevant software of the product, if there is, the upgrading costs of license and software.

* Consumable Materials
The costs of consumable materials belonging to the product such as paper, toner, drum, maintenance kit.

* Management
The costs of the installation, configuration, remote access and management of the product.

* Infrastructure
Planning where to place the product, the cost of its occupying place and the electricity it will use.

* Work Loss
The training of the users intended to use and maintenance, the work loss cost resulting from the performance and operation failure of the product.

* Support
The guarantee duration of the product, maintenance agreement value and the costs of help desk.

* Finance
The financial load caused by the purchase of the product.

The user amount per product, using of products for personal or group intended use, different brand in the used products, model and technology number, the age of the products, consumable materials purchasing and stocking methods are the very important factors affecting the costs of the institutions.

Institutions in analyzing all this detailed information by collecting will have the possibility to reduce the costs easily or keep them under control by cooperating with the companies expert in documentation solutions and by making the Agreement per page